Guides for the people who run the system every day: what each feature is for, the reasoning behind it, and the steps to use it well.
When a clock-in or clock-out is wrong or missing, the employee asks for a correction from their own timesheet and HR approves or rejects it. An approved correction changes the timesheet itself. · 4 min read
When someone is off, HR picks a colleague to cover for them. For the days of the leave the cover gets the absent person's permissions, joins their open tasks and tickets, and sees everything they left open in one place. The permissions go back by themselves when the leave ends. · 4 min read
One page for every leave request in the organisation — find a request, record leave on someone's behalf, approve, reject, edit or delete it — plus the leave calendar and the Leave tab on each employee. · 4 min read
Staff ask for overtime from their own clocking page; HR finds each request as a card, approves, rejects, edits or deletes it, records overtime on someone's behalf, and keeps the list of overtime types. · 3 min read
The first screen under HR — who is in today, who is late, who is off and why, plus the week's leave, this month's leave types and birthdays. Every number is a link to the people behind it. · 6 min read
Write one email and send it to every working employee, or only to the ones you tick. Each email you send is kept, with its recipients and its attachments. · 2 min read
Create a clocking machine in a few clicks, put its kiosk link on a tablet or its QR codes on the wall, and know where every clock-in ends up. · 4 min read
Add a new starter to aiku — their personal details, employment terms and job positions — and, if they need it, give them their own login in the same form. · 4 min read
For agent managers — how to give your colleagues their own aiku login, choose what they may do, and close an account when someone leaves. · 2 min read
For the buying company — how to create the one account a sourcing agent needs to get started in aiku, after which they look after their own people. · 3 min read
Permissions in aiku are job positions. Where to find a user's positions, how to add or remove one, what each grade means, and why some access comes bundled with another department. · 4 min read
What each kind of clocking machine is for, how staff actually clock in and out with it, and how to pick the right one for your workplace. · 3 min read